The stitched report
Two days of copy-paste a month, stale by the time it’s printed.
PUPILINSYNC · FOR OWNERS & CHAIRMEN
A trustee asks, “Which campus is slipping?” Three people open three spreadsheets.
Send last month’s sheets — attendance, fees, marks, admissions. In two days you’ll have one page: a north-star you choose, three numbers that mustn’t slip, and every decision with an owner and a date.
In two days: one page your chairman reads in five minutes.
Sample · Trust board view
NORTH STAR
e.g. gaps closed and held · north-star
e.g. attendance
decisions due
e.g. fees collected
THIS WEEK
Campus A · admissionson track
Campus B · fee follow-upwatch
Campus C · Class 9 mathsact this week
Is this your starting point?
I’m and what hurts most is
WHAT THE NUMBERS SAY
Schools aren’t short of data. They’re short of a view.
Two thirds
of principals’ time went on administration, across 14 low- and middle-income countries
UNESCO GEM Report 2024/5 · Leadership in education · world-education-blog.org · GEM 2024/5 launch
of 318 Indian schools surveyed scored 1–2 of 5 on management practices
Bloom, Lemos, Sadun & Van Reenen, NBER w20667 (2014) · nber.org · papers w20667
better pupil outcomes per 1 SD better school management, eight countries
Bloom et al., NBER w20667 / Economic Journal 2015 · nber.org · papers w20667
SOUND FAMILIAR?
The board asks “which campus?” You answer with adjectives.
Attendance in one app, fees in Tally, marks in Excel, admissions in a counsellor’s notebook. Someone spends two days a month stitching a report that’s stale on arrival — and last meeting’s decisions are forgotten by the next.
Decisions that evaporate
“We’ll look into it.” Minuted in June, never seen again.
The forty-chart dashboard
Bought with hope, opened twice, abandoned after Diwali.
HOW IT WORKS
One north-star, three guardrails, every decision tracked.
The software assembles the numbers. Your leaders decide what they mean.
1Connect
Your Excel, Tally exports and any PupilTree modules feed one view. Nobody re-types anything.
2Choose
One north-star and up to three guardrails, each with a written definition you sign.
3Decide
Every insight carries one suggested action. Each decision gets an owner and a date.
4Report
A board pack in your chairman’s format, monthly, every number one click from its source.
PupilInSyncA decision missed its date? It’s on the next agenda, not in last month’s minutes.
THREE WAYS TO START
One page yourself, a pilot with us, or a monthly pack.
Each way ends with the same thing: one view, every number traceable, every decision dated. Change your mind whenever you like.
For principals who want one clear page before the next meeting.
- 1Upload last month’s Excel sheets
- 2Pick a north-star and three guardrails
- 3Open your one-page board view
- YOU’LL SEE IT
- Within two days
- WHAT IT TAKES
- Free. No card, no call.
For owners who want every campus head on one view this term.
- 1A 30-minute call to choose the numbers
- 2We connect your systems within a week
- 3Day-14 board report, reviewed together
- YOU’LL SEE IT
- Day 7
- WHAT IT TAKES
- A short paid pilot, credited to year one
For trusts that want a monthly board pack prepared for them.
- 1Our analysts map each campus’s data
- 2We draft the pack every month
- 3You decide; we track every decision
- YOU’LL SEE IT
- Week two
- WHAT IT TAKES
- Set-up plus a per-campus fee, quoted for you
WHAT YOU’LL SEE FIRST
You’ll see it the first time: one page your chairman reads in five minutes, and three decisions with names on them.
MAKE IT YOURS
Your chairman’s format. Your north-star. Our plumbing.
ONLY AT YOUR SCHOOL
The board report your chairman already likes
Upload the report he already reads — his order, his words, even the Kannada headings. Every month it fills itself from live numbers, notes what changed and why, and marks each drafted sentence for the principal to approve.
- Your layout, headings and language
- Every number clicks back to its source
- Drafted lines labelled; the principal signs
12-GATE PLANMonthly board pack · sample
- Day 1Data pulled from 6 sources
- Day 2Drafted in the chairman’s format
- Day 3Principal edits AI-labelled lines
- Day 4Decisions due listed with owners
- Day 5Sent to trustees
Every gate: an owner, a date, a “done means” line.
Your north-star
Gaps closed, admissions, fee health — pick one, define it once, in writing.
Your guardrails
Up to three numbers that must not slip while you chase the north-star.
Your rhythm
A weekly pulse for principals, a monthly pack for the board.
WHY IT GETS BETTER EVERY TERM
Every decision makes the next meeting shorter.
Each decision is logged with an owner, a date and what you expected to move. Then the numbers check it. Over a year, your trust learns which decisions actually worked.
Meetings start from what last month’s decisions did, so debate gives way to evidence.
- 1Data arrivesFrom systems you run
- 2One viewNorth-star plus guardrails
- 3Decision loggedOwner, date, expected effect
- 4Effect checkedDid the number move?
- 5Shorter meetingsLess debate, more evidence
- ↻ Your decisions register
WHERE IT LEADS
Once you see the whole trust, the blind spots show.
A tile that stays empty, or a number that drifts, tells you where to look. We bring the maths; you decide.
WHEN YOU NOTICE
A campus has no class-level learning data for four weeks or more.
Zero Gap LoopTHE MATHS · AN EXAMPLE
e.g. 10 classes × 2 subjects × 4 re-teach periods = 80 periods back a term
WHEN YOU NOTICE
Fees still pending above 15% of billed, 30 days past due.
PupilCollectTHE MATHS · AN EXAMPLE
e.g. ₹2 crore billed × 15% pending × 20% recovered sooner = ₹6 lakh collected earlier
WHEN YOU NOTICE
Fewer than three in ten enquiries become admissions for a full term.
Pupil JoinTHE MATHS · AN EXAMPLE
e.g. 400 enquiries × 5% more admitted × ₹40,000 fee = ₹8 lakh a year
FROM A SCHOOL GROUP · BALLARI · SINCE 2001
We’ve stitched those reports ourselves. Here’s what we promise.
PupilTree runs classrooms in Ballari, and has since 2001. Founding trusts get founding terms, a direct line to the people building it, and every definition kept exactly as you wrote it.
Founding terms
Founding pricing, held for three years.
Stop on day 14
Board pack not useful by your chairman’s judgement? Stop, with all your data.
Patterns, never people
No teacher league tables — in the product and in the contract.
Every number exportable
Every definition and figure is yours to export, any day.
WHAT WE’LL TRACK WITH YOUHours to build the monthly reportDecisions closed by their dateLeaders opening the weekly pulseNorth-star definition signed off
QUESTIONS
What a careful owner asks first.
Didn’t see yours? Ask on WhatsApp — a person replies, usually within the hour.
Ask on WhatsAppNo teacher rankings, ever. Campuses are compared only on context-adjusted patterns, with enough data, and only if you choose.
Which of your campuses is quietly slipping, and on what?
Send last month’s sheets. In two days you’ll have one page that answers it — every number traceable to its source.
No teacher league tablesReplace nothing to startEasy exit by day 14